August 8, 2017

Minutes: 

Village of Dixie Inn
Regular Session
August 8, 2017

The Mayor and Board of Aldermen for the Village of Dixie Inn met in regular session on August 8, 2017 at 5:00 p.m. in the Village Hall, Dixie Inn, Louisiana with the following members present:  Mayor Kay Hallmark-Stratton, Aldermen Nell Finlay, Donna Hoffoss and Judy McKenzie.

The meeting was called to order and the invocation and pledge of allegiance were given.

There were no public comments for the agenda items.

A motion was made by Judy McKenzie and seconded by Nell Finlay to adopt the minutes of the regular session of July 11, 2017.  Vote on the motion was unanimous.

Financial statements for July were adopted on a motion by Donna Hoffoss and seconded by Nell Finlay.  Vote on the motion was unanimous.

Department Reports:

Mike Chreene reported he has not heard from the tank inspection company.  He will contact them to see when they may plan to come.  Security cameras are up and running at the children’s park.

Chief James Edwards reported there were 8 documented service calls from June 13th to date.  Report given of thefts, arrest for alcohol violation, drug arrest, business alarm, disturbances, parking lot accident, resisting an officer, several calls such as unlocking car doors, 911 hang ups, harassment, etc.  Chief Edwards attended the Chiefs Conference in Houma and said that it was very informative.  He said that Officer McCormick and Officer Davis are doing an excellent job of patrolling our streets.  Chief Edwards will be setting up a Human Trafficking and First Aid class soon.

Donna Hoffoss asked about the food bank project.  Mayor Kay Hallmark-Stratton reported there were three people that wanted to participate.  Those three were directed to the Joe LeBlanc Food Bank in Minden because of the cost and storage issue of food and the Village will not be participating as a food bank host at this time.

Mayor Kay Hallmark-Stratton and Clerk Dana James attended classes at the LMA Convention in Shreveport.  The Village will be participating in the upcoming Census and making sure all residents of the Village of Dixie Inn are included in the Census.  Residents will be able to participate by phoning in their information, going on line to enter information, or by completing the mailouts.  The CPA firm of Cook & Morehart met with the Mayor and Clerk on August 3rd and went over new requirements set forth by the Louisiana State Legislative Auditors office. The cost for the 2016 – 2017 fiscal year audit will be higher than in past years due to more detailed information required by the state. 

New Business:

The 1996 Ford truck, used for animal control, is having costly mechanical issues.  Discussion was held to replace the 1996 Ford truck with the 2003 Chevy truck used by the maintenance department.  The maintenance truck will be replaced with a new 2018 Ram 2500 Crew Cab truck.  The annual budget will be amended to include the purchase of this vehicle.  Judy McKenzie made a motion to purchase a new 2018 Ram 2500 Series Crew Cab truck through Louisiana State Contract in the amount of $ 26,672.93.  Motion was seconded by Donna Hoffoss.  Vote on motion was unanimous.  Chief James Edwards reported the 2010 Tahoe police unit has over 100,000 miles and would like to replace it with a new Tahoe.  A new police unit was approved in the 2017-2018 budget. The 2010 Tahoe would be sold and the 2014 Tahoe and 2012 Tahoe would be rotated down.  Some of the equipment on the 2010 unit could be used on the 2018 unit.  Nell Finlay made a motion to purchase a new 2018 Chevrolet Tahoe PPV for the police department through Louisiana State Contract in the amount of $32,213.52.  Motion was seconded by Donna Hoffoss.  Vote on motion was unanimous.  Mike Chreene reported the air flow sensor at the sewer plant is not monitoring correctly.  A new air flow sensor is needed at a cost of $1200 to $1300.  A motion was made by Judy McKenzie and seconded by Nell Finlay to replace the flow sensor.  Vote on motion was unanimous.  Mayor Kay Hallmark-Stratton stated the village CPA firm has seen a steady decrease in the income and increase in the expenses of the utility department and suggested the city council and mayor look at a rate increase.  The village utility rates are some of the lowest in the area.  A workshop needs to be held to discuss possibly raising utility rates.  Chief Brian Williams was here to discuss a possible inter-governmental agreement with Fire District #7 for use of office/storage area in the fire station next to Village Hall.  A side entrance door would need to be installed along with some electrical work and a concrete sidewalk addition at the Village’s expense.  A motion was made by Judy McKenzie and seconded by Donna Hoffoss for Mayor Stratton to sign an inter-government agreement with Fire District #7 for the use of office/storage area in the fire station next to Village Hall if the Fire District Board approves.  Vote on motion was unanimous.  Mayor Kay Hallmark-Stratton stated Ordinance #71-F Section III pertains to officer holiday/comp time pay.  Chief James Edward suggested an amendment be prepared proposing changes to Ordinance #71-F Section III for the officers to receive pay instead of comp time for holiday pay.  The Ordinance will be discussed later after further review.

Old Business:

Mike Chreene stated a deck which had broken on one of the older mowers was repaired, and seems to be holding up.  At this time, the Village will not need to purchase a new mower.        

There being no further business, a motion to adjourn was made by Nell Finlay and seconded by Judy McKenzie.  Vote on the motion was unanimous.

ATTEST:

Kay Hallmark-Stratton
Mayor